We've run into a few instances where an invoice has been created and saved in PAID status. This seems to be a system bug as it does not trigger job cost info and there is no payment information. The resulting invoices cannot be voided or corrected.
by: Nate K. | 16 days ago | Accounts Payable
Comments
The purpose of entering paid invoices is for implementations for AR. There is no reason in AP.
We use the PAID status in AP to enter $0.00 (zero dollar) invoices. We received warranty items after the job and are invoiced by the Vendor. Need to have these in the system for tracking purposed since we attach a copy of the invoice.
Also, if we have a large Purchase Order, some items are part of a lot cost. We receive a $0.00 invoice for those shipped items as they are part of a lot cost.
If Sage would allow for the entry of a $0.00 invoice, we would not need to enter as paid.