We know there is a purpose for entering paid AR invoices during implementation to update the jobs billed to date. But there does not seem to be any reason for a user to enter a paid AP invoice into Sage. Please BLOCK users from saving new invoices with a status of paid. This type of mistake is not always caught right away, and requires 2 entries to fix the issue. If they make mistakes during the fix, it complicates it even more.
I can see users thinking this is a quicker way to record invoices paid online, but it does not work.
by: Charlene D. | 26 days ago | Accounts Payable
Comments
It was just pointed out to me that paid AP startup invoices will appear/affect a subcontract, but since it will not affect the committed cost report, I would never recommend entering paid AP invoices.
So maybe an option to turn off the ability once the client is implemented
Like we do for not allowing direct void of 3-2 invoices that were created from progress billings
And maybe who can enter them with a status of paid
I use a status of paid to enter $0.00 invoices. We get warranty replacement items from our supplier with a no charge invoice. We enter the invoice as a paid $0.00 invoice so we can pull it back up in the system if needed. So if they do not allow for entry of paid invoices, then they should allow you to save a $0.00 invoice.