Some vendors use invoice numbers longer than 10 characters; therefore, they must decide which part of the number to enter. Not having the full invoice number causes confusion and results in less useful data.
by: Roberta V. | over a year ago | Financial Management
Comments
This is very important as choosing only a partial number results in having to use duplicate invoice numbers at some point when the part you do not use is the only numbers that are different.
As David P said this is VERY important since there are quite a few vendors that have invoice numbers that are longer than 10 digits so I have to try and choose which part of the vendor number to enter.
I have the same issue with multiple vendors
This is SA G. and I should have said that I have to choose which part of the INVOICE number to enter instead of "vendor" number in the comment above....sorry!
How many characters would be enough?
20 would be the best, but 15 or 16 would work. I have a vendor that has 12 digits and there are times that I have to enter an OC (overcharge) behind the invoice number to enter an overcharge amount since I can't use the same invoice number twice.
I have a customer who wants this too. Look at a Verizon bill or a shipping bill. Those are some long invoice numbers.
Ditto
I have a vendor who has a 15 digit invoice number. This would be great to have the ability to put in.
So many times I've had to choose which part of the invoice number to leave off. This can confuse the vendor when they get the check and make it easy to duplicate payment if the number isn't entered the same way again if the invoice crosses my desk again.
Dawn, have done a quick poll with my clients and the common answer was 20 characters.
I think that this is helpful -- telling Sage to "increase the invoice number" is one thing, then you get a programmer who thinks, well it's 10 now, if we go to 11 that should be enough, right? Giving Sage some hard, concrete advice, like saying "increase invoice number to 20 characters" is a better suggestion!
Any increase would be better than where it is now!
I would really like this one too and add A/R too - invoice numbers need more room!
I would like this field to be 20 characters, many of the back order invoices use the original inv. number and add additional digits to fulfill b/o shipments
A good example of this is FedEx. Their invoice numbers are larger than 10 digits, so this issue probably affects almost all users of MAS.
I find it hard to believe that 169 people have voted for this change, yet no one from Sage has even made a comment to it or marked it as pending. I guarantee you that the majority of MAS users have complained about this over the years.
Total agreement. Sage what are you waiting for, you need to make this happen.
I agree and obviously this an issue for many. Otherwise we risk paying duplicate invoices
I vote for increasing the length of the AR invoice number field as well as the AP invoice number field as in both cases it is causing me stress when I am near the watercooler and have to hear the controller complain to I.T. (that's me,) about the shortcomings of MAS. Please resolve this issue ASAP so that I may reclaim my sanity.
On behalf of I.T. people everywhere,
I thank you for this consideration.
It makes it very difficult to import invoices from legacy systems.
Also, need to be able to change invoice numbers. Invoices are sometimes entered incorrectly and there isn't an easy way to change the number unless you credit the invoice and create a new one.
Thank you for planning this enhancement...it will be most welcomed by our clients!!
please also add fields to the vendor name , its too short specialy when you have out of country vendors
What's taking so long? I'm with kami s. Adding more room for vendor name would be a plus also. Thanks!
nancy h.
This enhancement will make a substantial difference to a huge number of Mass Users