The first payroll of any calendar year often comes before one has had a chance to generate all of the Q4 reports, W-2's, etc. and close the prior year. This is particularly true for those of us who do payroll for many companies. Saving the company as a different company, closing the original company and then going back to the new company and printing the reports is NOT a good solution. We are talking a lot of company files. Just give us the ability to work within two calendar years!
by: Donna S. | over a year ago | Payroll / Job Cost
Comments
Agree with Donna. Company copy can solve, but somtimes this copy is forgotten.
Just use Federal/State eFiling and Reporting. You can print all quarterly and year-end reports after closing the year. Just mark employees as inactive and not terminated...
I don't know about you but I don't want to go into roughly a 100 employees and flag them as inactive for one payroll just to have to activate them again. Since terminated employees are deleted when a year is closed, you lose some data you need in the future by terminating employees. We have begun "inactivating" them so that we don't have to figure out what year they terminated, open that year's copy, and look at their data. We "inactive" them and change their employee number so they are always there. Doing it this way has come in handy especially for 401k purposes, not to mention previous employment verifications.
Agree with Donna. It would make January less stressful if we had the ability to work within the two calendar years.
As much as I would like longer detail history for PR (other than the perpetual history report), I do not see Sage making that change. A procedural copy of the entire company each year is advantagous for PR and for other historical inquiries.
Sage has not touched payroll, with the exception of the bare minimum requirements to keep the app legal, for many year. I do not see many things being done to this module in the future either. It has changed very little since I started using it in Level I-DOS. It's my understanding Sage is relying on ABRA Payroll for a couple of reasons:
Fully integrated HR product
More robust features and functionality
If anyone knows anything different, I would be thrilled to hear what you know :)
My gut feeling is Sage will incorporate ABRA payroll somehow into MAS as it's payroll program. I can't see Sage spending time keeping to payroll applications updated, when ABRA is way more powerful then MAS's payroll.
We backup the payroll AND the A/P at year end without closing. Once ready to print W-2's and 1099's - after any year end add backs or corrections are made, we can print but leave the year open. The main company gets payroll and A/P closed for the year and we move on. We have done that for many years without any incident.
We copy the company to a new company named 2011 year end and save it, but I would like to see the tax table on the copied company stay the same as that years end, instead of updating to the current years tax table. Then you can go back to it anytme and know that everything will be the same as when it was copied.
I agree with having the ability to be able to work in two years without having to copy over..Also having the tax tables stay as it was for that year not changing when the new tax tables are updated. I never had understood that