If changing a Remit To in Manual Check Printing, this change is not retained in Check or Payment History. MAS will reflect the original vendor information not what was manually entered during the Manual Check process.
by: Shelley A. | over a year ago | Financial Management
Comments
I have a client who would love to have this functionality. They want to generate reports from history that show who the check was actually sent to including the remit to name.
We have many vendors who are in our different internal systems under one name but the remit to they want us to use is something totally different so it would be very helpful to see the actual remit name in the check and payment history.
In 2015, we store the vendor name or remit-to name, depending on whether you select to print remit to information, to AP_CheckHeader - PayeeName and AP_ManualCheckHeader - PayeeName. You can update the payee name to an AP Transaction Payment History UDF.
Correction: PayeeName is also added to AP_CheckHeaderPosting. Therefore you can update payee name to AP_CheckHistoryHeader, not AP_TransactionPaymentHistory.
This is an audit / fraud risk. If someone edits the payee fields, prints a check, then edits the fields back, the values printed on the check are lost entirely.
I have a client being audited by the state of Virginia. One of the requests is the check payee address information for the past three years! This is something that when you need it, you NEED it!