The Shipping Number assigned in Shipping Data Entry should not be the same number as the invoice number. If for any reason you delete a shipping entry you, in effect, have deleted an invoice number. During an audit, you may be required to justify these deleted "invoices", when invoices were not really deleted or voided.
There are many reasons to delete a shipping entry prior to actually completing shipping. There are far fewer valid reasons to delete or void invoices. Just as a Sales Order Number and an Invoice Number are different, and from a pure auditing and accounting perspective likewise the invoice number and shipping number should not be the same.
A standard audit technique is to account for voided or missing invoice numbers and sequences. As it stands, MAS can throw up red flags where no impropriaty exists.
by: Frank F. | over a year ago | Sales & Distribution
Comments
You can turn on the option for retaining deleted invoices. Then they will show up in the database with an XD flag.