We should be able to add reimbursements (materiel/supplies etc) to an employee check that are not subject to taxes or added to gross wages on W2. These are company expenses and a loan from the employee and should not have any effect on there payroll. Most accounting programs allow this! to have to write a separate check is a pain. Besides that when you do checks that way you can't even pull the employee information form the 1-1 page, only vendors are available for pull down. If this is how you are going to do it, at least let us have a pull down to select the employee information so we don't have to type it in each time. But would be much easier to be able to set up a payroll calculations that would handle this. Just give it an option to not add to gross pay and be able to uncheck all the subject due boxes.
by: Melinda A. | over a year ago | Payroll
Comments
I agree. We reimburse our employees once a month for using their personal cell phones. I would have to do it pay period to to it automatically or make the reimbursement inactive after the 1st pay period???????
If you want to pay employee reimbursements through 1-1, just skip the vendor field and use the Payee field for their name.
OR if the reimburseables for consistent, you can set up non-taxable payroll calculations for say gas reimbursement and have it credit the overhead gas GL account. But if they are always different, it is recommended to pay them through AP or 1-1.
I strongly encourage consideration of this feature. Our employees regularly make purchases for job materials, misc supplies, gas when out of town, etc. and my previous software allowed distribution to a job and/or GL expense account when entering payroll. The ability to reimburse weekly through payroll is much more convenient than generating a separate check through AP.
It's ridiculous that this isn't an option. I thought I found a way to do it, but it's working out to be a bit messed up and now I think I'll have to reverse it. What a mess! This needs to be fixed ASAP. Even QuickBooks has the capability to easily reimburse an employee through their paycheck.
I went on the Knowledge-base to find solutions for doing the Reimbursements the right way and was surprised and very disappointed to find that it appears Sage 100 Contractor isn't even capable of reimbursing employees through paychecks. Absolutely ridiculously inexcusable. This needs to be fixed right away; very silly to not have this feature available.