We have a vendor in which we have several ACH payments made on the same day, and show up on our bank statement separately.
At the vendor information level, you can select to "print each invoice with a separate check". However, there is not an option to do this with ACH.
If I select all invoices for this vendor in the select invoices to pay window, once I get to the pay vendors window all the invoices are lumped together. Normally if I were to pay by check this wouldn't be an issue because I selected pay each invoice separately at the vendor level. But if I click ACH, it only records the total of all the invoices. This forces me to pay each invoice for this vendor one at a time, recording the ACH, closing out, and redoing the process. It's a pain when you have several invoices for the same date, for a few different vendors.
It would be nice to have the option for ACH as we have for Checks. But to take this a step further, why not make it an option at the Pay Vendors Window instead? Perhaps a check box next to the vendor name that says "Pay Each Invoice with a separate check". Having this option at the Pay Vendor Window would help in those situations that perhaps you have several different vendors to pay, and perhaps today Vendor XYZ,(who has the option checked to print separate checks for each invoice) for this check run needs all the invoices on 1 check rather than separated. So rather than having to go and change the option at the vendor level and save then try printing again, you would have the option right there in the pay vendor window.
Thank you
by: Jessica R. | over a year ago | Accounts Payable
Comments
Absolutely