We know there is a purpose for entering paid AR invoices during implementation to update the jobs billed to date. But there does not seem to be any reason for a user to enter a paid AP invoice into Sage. Please BLOCK users from saving new invoices with a status of paid. This type of mistake is not always caught right away, and requires 2 entries to fix the issue. If they make mistakes during the fix, it complicates it even more.
I can see users thinking this is a quicker way to record invoices paid online, but it does not work.
by: Charlene D. | about a day ago | Accounts Payable
Comments
It was just pointed out to me that paid AP startup invoices will appear/affect a subcontract, but since it will not affect the committed cost report, I would never recommend entering paid AP invoices.
So maybe an option to turn off the ability once the client is implemented
Like we do for not allowing direct void of 3-2 invoices that were created from progress billings
And maybe who can enter them with a status of paid