Add ability to perform receipt of ONE invoice against multiple PO's.
by: Larry E. | over a year ago | Sales & Distribution
Completed
Add ability to perform receipt of ONE invoice against multiple PO's.
by: Larry E. | over a year ago | Sales & Distribution
Comments
This enhancement would be major. Many of our vendors combine purchase orders when exporting, but don't ship the orders complete. Rather than have to transfer the items to one PO or create similar versions of the invoice number, this would make the tracking of these items much clearer.
This causes us to have to modify the vendor's invoice number just to enter into the system. Having this ability would be great and would lessen the data entry steps.
As long as you enter them all in the same Receipt of Invoice batch, this can be done. It gives you a warning, but it lets you continue. I have used this, we had one vendor that put a bunch of POs on one invoice & as long as you enter it all at once, it works & goes into AP as one invoice number, with each receipt as an "adjustment" line to show the detail. If you update it & forgot one, you cant go back in after & add the same invoice number. It would be nice if you could append/adjust the invoice # in PO Receipt of Invoice.
If nothing else, have the ability to print the receipt of invoice register by invoice number so we could verify that total dollars on the invoice.
What needs to be programmed is the ability to create a separate "batch" of PO's that can be received against, rather than single PO's. The batch can be assembled by someone in the office, after they have been given an itemized ASN - Advance Ship Notice, or similar notice, by their Vendor. If the same item number is found on additional PO's as they are added to the batch, then the program will require the data entry person to select a priority number to identify which PO number to receive from first and next, while creating the batch, and the correct PO number to post receipts against can be referenced in a field/column. A report can be printed that combines all of the quantities of the items in the PO Receiving Batch, sorted by item number, then by PO number in priority order of receiving. The combined Multiple PO Receiving List can be printed, against which the warehouse operator can receive. If barcode scanning is used, then the "PO batch" can be selected to receive against, instead of just one PO at a time. This would greatly improve the functionality of the receiving process, and would be closer to addressing the needs of the customer according to what is actually happening on a lot of busy receiving docks.
ABSOLUTELY! This happens all the time in the real world.
I agree with Dana L. You can do this (as of version 2017 and higher - could be earlier than that).
This needs to happen. We have foreign companies that ship multiple on one invoice. We cannot use all of the system's functionality because we have to wait until the product with the invoice arrives to enter the PO. We have a person that spends their whole day entering combined PO's. Had we known this way back when we decided to use Sage we may have made a different choice in software for our ERP solution.
This feature is in the Sage 100cloud 2020 Release