Please add a comment on how many days or years your business would like to retain paid invoices in Accounts Receivable, why you would need to retain the information this long and how you might use this historical information in your business.
by: Roberta V. | over a year ago | Financial Management
Comments
We would prefer to have our invoices be kept in our system indefinitely, but at least 7-10 years. It is very difficult to get a good picture of a client that maybe ordered from us for years, but for whatever reason hasn't ordered in the past few years, and wants to start ordering again and wants credit terms. We cannot tell how they were paying way back when, etc. Also we have customers that come back years later and want to order the same thing they ordered 5 years ago. We have a much harder time finding this info without it on their account. On top of all that, we scan our sales orders and attach them to the invoice so that we can click and see all the paperwork for that order. Once the orders fall off, we lose all that paperwork too on MAS200. Is there any way we can get this time lengthened?
This setting is stuck in the 90's, and needs to be updated for the 21st century where storage is no longer at a premium.
In the Sage 100cloud 2020 release you will be able to retain 9999 months of paid invoices.