Feedback from several clients from several different industries: they have complained that it is way too easy to update and post out of balance journals in a module in MAS. They have asked if Sage can rework the program so that a sub-ledger journal from a module update cannot be updated and posted if it is out of balance. Often times, the out of balance is not found until period end is processed and then it requires effort and time to figure out where the problem came from so it can be fixed. Apparently, despite efforts at user training etc, this continues to be a problem.
by: Pamela F. | over a year ago | Financial Management
Comments
I believe this can be restricted by permissions. I believe this should be left as a possibility for someone with proper permissions.
It can be restricted by permissions. In 4.4 go to role maintenance, choose the role you want to restrict, choose the security event tab, expand General Ledger, uncheck "Allow out of balance journal entries", click accept.
They key here is that they mentioned "Sub ledger". Yes, there is a role for OOB posting to the daily transaction register but not for sub ledgers (AP, AR, SO etc). If you do not know/catch that the subledger is out of balance, it is too late to fix it if you've already gotten to the Daily Transaction Register.
I agree with James L. - we have a situation where AR deposits are booked incorrectly, resulting in an out-of-balance entry in the AR sub ledger. This person can then ignore the out-of-balance warning and update the daily transaction register. The error is not identified until certain routine reconciliations are performed.