Currently, the functionality in the Receipt of Invoice screen only allows the entry of one prepayment amount and check number. However, you should be able to enter multiple prepayments to the same vendor for the same PO. For example, if you have a $10,000 PO and the vendor requires 50% up front, 25% upon shipment release and then 25% after shipment is received or on 30 day terms. You would cut prepayment check 1 for $5,000 up front, then prepayment check 2 for $2,500 when the order ships. When the final invoice comes in the Receipt of Invoice screen will only allow you to enter one. Now, you could enter $7,500 as the prepayment amount ($5,000 + $2,500), however you can still enter only one prepayment check number.
I think the system should allow you to enter multiple prepayments for the same PO/Vendor. This would make it much easier to track all payments against a certain PO for that vendor.
by: Brian C. | over a year ago | Sales & Distribution
Comments
We use pp, pp1,pp2 etc to get multiple prepays on an account