Add a comments line for expense distribution tables for standard comments. Many monthly invoices need the same G/L comment listed. The only part of the comment that may change is a date. We would utilize the expense distribution tables function much more if comments were an option. Currently have an Excel spreadsheet set up with default comments that we copy and paste into the G/L comment line. The comment required on the Header tab which prints on the check stub is rarely the entire required G/L comment.

Since the expense distribution tables can be used with a 0% split on all lines, we load as many possible G/L codes to a table for a specific vendor however the G/L comment may be different for each code. It's more efficient to have all the G/L codes and comments possible listed and only fill in amounts on the necessary lines than always having to refer to an Excel spreadsheet or even more time consuming, always having to open Vendor Inquiry to look up what was done in the past.

by: Christie D. | about a year ago | Financial Management