I would like to be able to enter a cash receipt customer payment in account receivable without having to first enter a sales invoice. It should create a billing and cash receipt entry in A/R (In and Out entry) and Billing and Cash Receipt entry in Job Cost with debit to cash account and credit to Sales in General Ledger. Sometimes we have customers pay us prior to having been billed (often where there may be additional billings later). I would like to have the A/R module accept the payment without requiring the entry of an actual invoice first or having to apply it to an invoice that is later entered with adjust receivables. We sometimes have to go to our project managers and ask them to make up a (internal) billing so that we can enter the cash receipt. Sometimes they don't like to do this because they don't have a defined contract where items are done on a Cost plus a fee basis and the job is smaller than a normal job. Later when the project is done they do a final billing for the total. This billing could show the prior payments applied and balance due. Having to make up and enter a sales invoice first creates too much work for everyone.

by: Edward A. | over a year ago | 1 Financial Management