When closing the period (month/year/etc), it would be great if we could block access for the accounting clerks to post entries in AP, AR, JC. As it is now, we close the period and no one can enter any entries, not even in GL. So, we reopen the month to make some adjusting entries and then that leaves us vulnerable to miskeys by other areas of our departments. Yes, they should know better, however, mistakes and miskeys happen. In Great Plains we could go in as administrators and close the month individually for AP, AR, PM, etc all while leaving the GL module open for us to make entries.
by: Becky G. | over a year ago | 0 Setup / Environment
Comments
This is along the same lines in what we've been asking for on date controls. If they had controls on what date range a clerk could enter some of our issues would go away. And I don't see the date controls as just a yes or no thing. We need the flexibility to enter a past date from time to time so the system should stop you if a date is out of range then there should be an override option that is managed by a security setting. Maybe the override requires you to enter your password and their security settings will determine who has this option. And of course this needs to be per module, not just job cost or GL.
It is critical to close the subsidiary modules like AP and AR so that accounting clerks don't post entries while accountants are trying to close the month. This should be a standard operating process