Accpac should check for existing Invoice Numbers during data entry in the PO module so that the AP and PO Invoice number will always be the same. Now when creating Receipt entry and put in Invoice number, system will not check whether it already exist or not. The user finds out about an existing invoice number after posting to AP. They would then need change the invoice number at that point.
by: E K. | over a year ago | Operations Management
Comments
It does check and it pops up a window when it finds an existing invoice number.
It checks when entering invoices in Invoice Entry program, but not, I think, when entering invoice number on a receipt. This would be a good idea.
At present you can go into PO Invoice Entry and put in invoice number "1" and use vendor 1200(sample data) and select a receipt and post it, then go through and do exactly the same thing again for a different receipt using the same invoice number, you do get a popup box showing you the invoice number already in the system and another line with ***new***, if you choose that one it lets you put in the same invoice number again and post it.
The wheels then fall off in A/P when you try to post the batch as you effectively have the system trying to create a violation on the primary key.
Isn't this all just incredibly average?
You have the ability to put data into one part of the system that violates the data entry rules and validation in another part of the system.
You have also manually had to create mismatch between the document numbering in PO and that in AP.
Agreed. This is incredibly frustrating on new sites that insist on raising Invoices through the Receipt Entry screen.
Any update on this request? It is really becoming a nuinsance to our clients as the Auditors are finding it difficult to rely on a system with high potential for errors.