Clients require functionality like the National Accounting function in Accounts Receivable for Accounts Payable. Remit To locations do not work to get around this functionality.
by: Kerry J. | over a year ago | Financial Management
Votes
55
National Accounting for Accounts Payable
by: Kerry J. | over a year ago | Financial Management
Comments
It would be good to have National Accounts for Accounts Payable as well.
Example, physically, there is ONE vendor, however, inside Sage 300 ERP, there are 2 vendor codes being maintained due to the needs of printing reports (such as Vendor Transactions, Aged Payables) to segregate the different products.
Then, the National Account in Accounts Payable is enable to make the payment entry within the same entry, using the same check number to two different vendor codes which is similar to National Accounts Management (where Accounts Receivable displays the transactions for all members of the national account at once during receipt entry, so that receipt can be quickly assigned to applicable customer accounts).
I vote for this. My client uses the PTS Purchasing Workflow PW) and recently asked if PW would allow vendor-location pricing for items. At the moment PW does not. But I think a better solution is to have this National Account feature.
The AP National Accounts will pull together different vendor numbers into a single payment screen. So if I have two warehouses (east and west) and I ask my vendor (who is also on the east side) to deliver the same item to my two warehouses, my supplier will charge me higher per item unit for delivery to the west warehouse (because it is farther). Realistically, I only have 1 vendor and I will pay him only 1 check for both deliveries.
With the AP National Accounts, I can create 2 vendors (east and west) and group them under 1 national account. I will create 2 purchase orders (1 for each warehouse). I will then have 2 receiving documents and 2 vendor invoices. In the system, I will have 2 vendor payables (east and west). If I want to know my total payable to the vendor, I will print the AP aging filtered and/or subtotaled by national account.
When it’s time to pay my vendor, I will pay using the national account-payment screen. I will see the 2 invoices under 1 payment screen and pay them with 1 check. This saves me time and effort because I won’t have to pay 1 check for east vendor and 1 check for west vendor. (Currently Sage AP has no National Accounts so vendors east and west are to be paid separately.)
The AP National Accounts is the ideal setup because each warehouse usually takes care of its own purchases. Warehouse people see and know what they need and when they need it. To put the proper control on purchases and cash management, head office approves the warehouse purchase orders and handle payments directly with the vendor. (The purchase approval side is being done very well by the PW module. But without the AP National Account, I cannot have 1 vendor per warehouse in my AP, especially if I have so many warehouses all over the country!)
I vote also for this, we need The AP National Account we have vendors that have more than 2 location and each location bill us but we have to pay only the Head office.
Patricia O.
I would also need National Account in accounts payable, we have vendors for more than one division.
Sonia Belair
My departmental user access is implemented through G/L security (Users are allowed to their dept segment only. Payable control account for the shared vendor makes G/L Trial balance out of balance. (I can configure departmental retained earnings with G/L close to segment feature, but there is no similar thing for Payable control).
We have a client that also requires this. They order and receive stock directly from several vendors, who have contracts with the group head office. The group head office pays the suppliers directly, then our client pays one payment to the group headoffice. They need the same functionality of AR National Accounts, but for AP. Strange that this functionality is not standard in AP.