Currently you can put an A/P invoice on hold either during the data entry process or via the control payments function. This stops you paying the check with the "Create Payment Batch Function"
However nothing stops you from manually creating a A/P Payment Batch and paying an invoice that is on hold. The system does not warn your or error on trying to pay a document that is on hold. We have had several very angry customers who have put a document on hold and then inadvertently paid it.
In the A/P setup could you put something in their to either error/warn/nothing when you are trying to manually pay a document that has been put on hold - at least you have then given them a choice.
by: Kerry J. | over a year ago | Financial Management
Comments
Excellent idea
It does put up a warning that the invoice is on hold in 5.5 but you are allowed to pay it anyway. I think it would be better if you were forced to go back to control payments. Gets my vote.
The logic is OK. A manual payment gives the user the decision whether to pay after the warning. Perhaps a security setting whether a user can override would compromise.
A/P setup to either error/warn/nothing would resolve these issues.
opps i marked this as inappropriate by pressing the flag button...i wonder what this does to the idea?????
Good Idea