Sometimes we ask client to prepay before any service is made. I received check, enter in AR Receipt as Prepayment and deposit the check.
When service is done and make the invoice, it would be nice to be able to apply the prepayment to the invoice so it shows that client doesn't need to pay or how much more they need to pay.
Accpac doesn't have that functionality, you have to enter another batch in AR Receipt entry and do the apply document. Bad thing about this is payment doest reflect on the invoice.
by: Sheila C. | over a year ago | Financial Management
Comments
Some for OE. Be nice to be able to associate a prepayment with the OE Invoice when it gets created so you send the client an up to date invoice.
Accpac DOES do this already.
In AR, receipts entry, prepayment - user can enter the invoice number or the PO number on the prepayment and it is automatically applied when the invoice is posted.
OE: If you enter a prepayment on an order it is automatically applied to that order's invoice when the invoice is posted in AR. The prepayment can also be printed on the invoice.
What change is required?
This assumes you know the Invoice number when you process the prepayment, and that you process the prepayment in OE when you create the order. Doesn't always happen that way in real life.