When raising the purchase order we are able to load a description of the item we are ordering. This description flows through to Receipting and Invoicing under the Purchase Order Module.

Then Day End Processing is run to post the order into the Accounts Payable module. When viewing the invoice under the AP module we noted that the description reflected the account description.

So if we were posting to Computer Hardware the invoice description indicates Computer Hardware and this is the same description appearing in the General Ledger.
So when we run a GL report of this account all we will see is Computer Hardware. We will not know what type of hardware or who we purchased it from.

This needs to change.

by: Karen I. | over a year ago | Setup / Environment