Currently, the Purchase Requisition can be set to have manual approval under the PO Options. For the user without Requisition Manual Approval in the security group, the Purchase Requisition is posted with 'On Hold' status. The manual approval is just merely deselect the On Hold check box and click Post.

The problem is after the Purchase Requisition has been approved manually, the user can still call up the Purchase Requisition to edit either quantity or unit cost. No doubt that the Purchase Requisition is still posted with the 'On Hold' status and the Approval Status has changed back to "Entered" after the manual approval, but this does not make sense that a Purchase Requisition that has been approved can still be edited.

The system should prevent the Purchase Requisition that has been approved be able to edit. After the Purchase Requisition has been approved manually, the status is changed to Approved and ALL fields should be dimmed (just like what we have posted in PO Invoice). This should be the control, otherwise, what is the purpose of approved the Purchase Requisition but it still can be edited?

by: Cecy T. | over a year ago | Operations Management