In AP invoice entry window, document number field, once a pattern of invoice number is setup for companies that do not provide invoice numbers, rotating employees that do AP processing are not aware of the previous numbering system, create their own numbers which result in inconsistencies in the vendor data records. We are talking about a lot of vendors that do not provide invoice numbers. This happens a lot in the not-for-profit industry. My suggestion is, please enable us to drill down from the document number, PO Number and Order Number fields into a vendor's data records to see previous numbering patterns.
by: Jonathan A. | over a year ago | Operations Management
Comments
We just upgraded from Sage PFW to Sage 300 ERP on 1-5-2015.
I NEED TO BE ABLE TO "OVER-RIDE" THE DUPLICATE INVOICE ERROR ("INVALID INPUT. DOCUMENT NUMBER FOR VENDOR ALREADY EXISTS").
We have 10 different sites/offices. For more than 20 of our vendors/utility providers, THEIR ACCOUNT# IS THE INVOICE#. We re-use their assigned ACCOUNT NUMBER, month after month, as our INVOICE#.
If i start making-up bogus invoice numbers, for ALL TEN OF OUR SITES -- for these 20+ vendors, they will absolutely/positively post our payments to somebody else's accounts!! It's gonna be an accounting NIGHTMARE!! =/
I NEED TO BE ABLE TO OVER-RIDE THIS ERROR MESSAGE & FORCE THROUGH A DUPLICATE INVOICE#!!! PLEASE HELP!!!
4-28-2015......SAGE 300 ERP -- YOU ARE KILLING ME!!!!!!! three months have passed. we STILL cannot over-ride the "duplicate document number" error in Accounts Payable. *****THIS IS ABSURD!!***** on what PLANET is it "good accounting practice" for me to be making-up bogus invoice numbers????? just so i can force-through invoices for our multitude of vendors WHO DO NOT USE INVOICE NUMBERS?!?!?!?!?!?!? i need to be able to over-ride the "duplicate document number" error message ((like we were able to do in Sage PFW)) and re-use the same VENDOR-ASSIGNED ACCOUNT NUMBERS in the invoice number field!!! that's what our vendors want to see on our check stubs. ((not some crappy, ridiculous, made-up invoice number))