We just upgraded from Sage PFW to Sage 300 ERP on 1-5-2015.
I NEED TO BE ABLE TO "OVER-RIDE" THE DUPLICATE INVOICE ERROR ("INVALID INPUT. DOCUMENT NUMBER FOR VENDOR ALREADY EXISTS").
We have 10 different sites/offices. For more than 20 of our vendors/utility providers, THEIR ACCOUNT# IS THE INVOICE#. We re-use their assigned ACCOUNT NUMBER ((month after month, year after year)) as our INVOICE#.
If i start making-up bogus invoice numbers, for ALL TEN OF OUR SITES -- for all of these 20+ vendors -- they will absolutely/positively post our payments to somebody else's accounts!!
IT'S GOING TO BE AN ACCOUNTING NIGHTMARE!! =/
I NEED TO BE ABLE TO OVER-RIDE THIS ERROR MESSAGE & FORCE THROUGH A DUPLICATE INVOICE#!!!
PLEASE HELP!!!
by: AMY H. | over a year ago | Setup / Environment
Comments
That is probably new to the ERP system because they do have a check in the vendor group where you can set the "duplicate invoice checking" to NONE for both "Vendor and amount" and "Vendor and date".
So what is the point of having these 2 options?
4-28-2015......SAGE 300 ERP -- YOU ARE KILLING ME!!!!!!! three months have passed. we STILL cannot over-ride the "duplicate document number" error in Accounts Payable. *****THIS IS ABSURD!!***** on what PLANET is it "good accounting practice" for me to be making-up bogus invoice numbers????? just so i can force-through invoices for our multitude of vendors WHO DO NOT USE INVOICE NUMBERS?!?!?!?!?!?!? i need to be able to over-ride the "duplicate document number" error message ((like we were able to do in Sage PFW)) and re-use the same VENDOR-ASSIGNED ACCOUNT NUMBERS in the invoice number field!!! that's what our vendors want to see on our check stubs. ((not some crappy, ridiculous, made-up invoice number))
I see this is a nightmare, a suggestion is to put invoice date before or after your number. Example: acct#456 date 12/11/15 invoice # equals 151211456