When selecting invoices to pay on the screen, add a line at the bottom of each company that totals the dollar amount of all invoices selected. That way, I know exactly how much I am spending for each company and I can easily compare it to my cash account balances (I can have AP open and the same time as GL on dual monitors). At this point, I have to use an adding machine to add all my invoices. I do see a "show totals" option in the "other" button below the distribution part of the select invoices screen, but it totals ALL invoices for all companies rather than each individual company.

Comments

  • What criteria are you using to select invoices for Payment? Easiest way to resolve this is use a criteria on the Create Payment Batch screen that is unique for each customer. That way you generate a single payment batch for each company, and the total of each batch tells you how much the payment will be for each company before posting it.